Sunday, May 19, 2024

Why a Document Management Solution Needed in 2021

The evolution of the modern enterprise around remote work has revealed an undeniable need for modern document management solutions.  Document management in the digital workspace According to Gartner, 74% of CFOs surveyed expect some employees to continue working from home after the crisis.

According to the Association for Intelligent Information Management (AIIM), the best way to choose the right  digital workspace solution is to start by answering  three basic questions: What information do employees need to work? Beyond simply choosing a platform for storing and organizing documents, you need to think about how your employees can access this information remotely and securely collaborate on projects.

Organizations should consider technologies that provide both information security and compliance management while facilitating overall user experience and ease of access to information.

Security is King

This could mean a priority for cloud-based ECM or software-as-a-service (SaaS) solutions that provide secure and controlled remote access.  When performing digital transformation, it`s important to carefully consider the tools that will provide your organization with the level of security it needs to ensure that sensitive data is unobtrusive and not at risk.

Ensuring the secure exchange of documents can be cumbersome without a single solution to manage communication and collaboration for both internal and external parties.  Powerful content management software standard business processes reduces the risk of errors by automating standard business processes.

Shadow IT services or fragmented document management that do not support automated workflows for review and approval can lead to isolated information stores and process disruption.

The Power of Digital Workflows

Workflow automation within an integrated digital  document management system standardizes and improves document review and approval processes, increasing productivity and long-term scalability.  In industries that require quality control, digital workflows can be very powerful in managing the inspection process and meeting expectations.  Change management and user training for new technologies can be difficult to implement in  remote working scenarios.

The easiest way to implement new document management software without  extensive change management support is to provide a solution that is tightly integrated with the tools your organization already knows and uses on a daily basis.

Seamlessly integrate documents from on-premises ECM and online document management systems, cloud-based file syncing and sharing solutions, and line-of-business (LOB) applications that enable businesses to increase productivity, accelerate content retrieval, and improve compliance information consistency.  Investing in a DMS solution that provides easy and secure access to information and automation capabilities to create workflows when integrated with  systems  already in use can ensure long-term success for your organization.

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